Information & the record
official record
A document a government body creates or keeps as the authoritative account of what it did: a roll call, a docket entry, a certified result, a published rule.
In full
Official records are what accountability rests on, because they are made by the institution, dated, and preserved. They can still be incomplete or wrong, and the correction process is itself part of the record. When a description conflicts with the official record, the record is the thing to cite.
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A plain-language explanation for civic education, not legal advice. When in doubt, the official source named above controls.